iPhone & iPad
Native app with full features
Swiss-Made Software
The Invoicing Software Swiss Freelancers Actually Want
Create professional QR invoices in under 30 seconds. Track expenses with AI. Get paid faster. Built by a Swiss freelancer who was tired of overpriced, overcomplicated software.
30 sec
Setup Time
4.9★
App Store Rating
5,000+
Swiss Freelancers
INVOICE
#2024-0042Billed To
Müller & Partner AG
Bahnhofstrasse 42
8001 Zürich
Invoice Date
December 23, 2024
Due: January 22, 2025
UX Consulting (8h)CHF 1,200.00
Design ReviewCHF 450.00
VAT 8.1%CHF 133.65
Total DueCHF 1,783.65
Swiss QR-Bill Scan to pay directly via
your banking app
your banking app
Invoice Paid
CHF 1,783.65 received
Expense Scanned
AI extracted CHF 42.50
You Became a Freelancer to Do Work You Love.
Not to Fight Your Software.
You're a consultant, designer, developer, or translator. You didn't start your business to become an accountant. Yet you're stuck choosing between expensive enterprise tools, clunky spreadsheets, or foreign software that doesn't understand Switzerland.
OverpricedCHF 45+/month for features you'll never use
OvercomplicatedBuilt for corporations, not freelancers
Not SwissDoesn't understand QR invoices or Swiss VAT
Swiss QR Invoices
Professional QR Invoices in 30 Seconds
The Swiss QR invoice standard isn't optional — it's how business gets done. Magic Heidi generates compliant QR invoices with your regular IBAN. No special bank account needed.
- 🏦Any Swiss IBAN
No QR-IBAN required — works with UBS, PostFinance, Raiffeisen, any bank
- ⚡Auto-Matching
Reference codes match payments to invoices automatically
- 🎨Your Brand
Logo, colors, notes — professional design in seconds
- 🌐Multi-Language
Invoices in DE, FR, IT, or EN
AI-Powered
Expense Tracking That Does Itself
Paper receipts are the enemy of freelancers. Lost. Faded. Forgotten. Snap a photo — Magic Heidi's AI extracts the date, amount, VAT, category, and vendor automatically. No more manual data entry. No more shoeboxes of receipts.
Every Platform
One Account. Every Device. Always in Sync.
Create an invoice on your phone during lunch. Send it from your laptop that evening. Check if it's paid from your tablet. Everything syncs automatically.
Android
Native app for all devices
Mac
Native desktop application
Windows
Native desktop application
Web App
Full-featured browser access
Real-Time Sync
All devices, always up to date
Swiss-Made.
Swiss Values.
Magic Heidi isn't a Silicon Valley startup localizing for Switzerland as an afterthought. Built by a Swiss freelancer who understands exactly what you need — because he needed it himself.
🇨🇭 Swiss Servers (Zürich)
🔒 Swiss Privacy Law
💬 Support in DE/FR/IT/EN
⭐ Built by a Freelancer
Complete VAT Support
All rates (8.1%, 2.6%, 3.8%) plus 2023 rates
Multiple VAT per Invoice
Different rates on each line item
Bank Reconciliation
Import statements, auto-match payments
International Clients
EUR, USD, GBP with BIC/SWIFT details
Complete Feature SetEverything a Swiss Freelancer Needs.
Everything a Swiss Freelancer Needs.
Nothing More.
No bloat. No features you'll never use. Just the tools that actually help you run your business.
Professional Invoicing
Create compliant Swiss QR invoices that look like you hired a designer — in seconds.
- Swiss QR code with regular IBAN
- Multiple currencies (CHF, EUR, USD, GBP+)
- Custom logo, colors, and branding
- Hourly rate calculations
- Recurring invoices
- Email sending built-in
AI Expense Tracking
Snap a photo. Our AI reads receipts and fills in everything automatically.
- Automatic date, amount, VAT extraction
- Smart categorization
- Multi-currency with auto-conversion
- Email import (forward receipts)
- Recurring expense templates
- VAT tracking for deductions
Business Insights
Know your numbers without an accounting degree. See what matters at a glance.
- Revenue by customer
- Expenses by category
- Profit and loss overview
- Tax & social contribution estimates
- One-click tax-ready export
- Monthly trend charts
Why Switch?
Why Pay More for Features You'll Never Use?
Bexio is excellent software — for companies with employees and complex needs. But if you're a one-person business? Magic Heidi costs half as much and does exactly what you need.
| Feature | Magic Heidi | Bexio | smallinvoice | KLARA |
|---|---|---|---|---|
| Monthly Price | CHF 21 | CHF 45+ | CHF 15+ | CHF 29+ |
| Target User | ✓ Freelancers | ✗ SMEs | ✗ SMEs | ✗ SMEs |
| AI Expense Scanning | ✓ Included | ✗ No | ✗ No | ⚠ Extra cost |
| All Platforms (iOS, Android, Mac, Windows, Web) | ✓ Full apps | ⚠ Limited mobile | ⚠ Web + limited | ⚠ Web only |
| QR-IBAN Required | ✓ No | ✗ Yes | ✗ Yes | ✗ Yes |
| Setup Time | 30 seconds | 30+ minutes | 15+ minutes | 20+ minutes |
| Complexity | Simple | Complex | Medium | Medium |
Loved by Freelancers
What Swiss Freelancers Say
Real reviews from real freelancers across Switzerland.
★★★★★
La facturation est un jeu d'enfant avec cette application. La fonction d'analyse des dépenses est également excellente! Vous recevez également une réponse rapide chaque fois que vous écrivez au support.
★★★★★
The app is very intuitive to use, the design is clean and beautiful. Not something you usually see, specially for an invoicing app.
★★★★★
Very practical and time-saving — easy to use, good graphics, and the analytics provide a good overview of my business.
Quotes & Payments
From Quote to Payment in One Flow
Create professional offers, convert to invoices with one click, track payments, send automatic reminders. The complete workflow — without the complexity.
Quotes
Quotes That Convert
Same professional templates as invoices. When your client says yes, convert with one click.
- Professional branded quotes
- One-click convert to invoice
- Option-based quotes (disable totals)
- Email sending built-in
Payments
Get Paid Faster
Track payments, handle partial payments, send automatic reminders. No awkward chasing.
- Payment tracking & status
- Partial payment support
- Automatic reminder emails
- Bank reconciliation
Recurring
Set It and Forget It
Monthly retainer clients? Subscription services? Set it once, invoice automatically.
- Monthly or annual schedules
- Automatic invoice creation
- Email delivery included
- Never miss a billing cycle
Simple Pricing. No Surprises.
One plan. All features. Cancel anytime. No hidden fees.
Free
CHF0/month
Forever free
- 3 invoices
- 3 expenses
- All features unlocked
- All platforms included
- No credit card required
Save 17%
Pro Annual
CHF21/month
CHF 252 billed annually
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- All platforms (iOS, Android, Mac, Windows, Web)
- Bank statement import
- Complete Swiss VAT support
- Priority support in DE/FR/IT/EN
Pro Monthly
CHF30/month
Cancel anytime
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- All platforms included
- Bank statement import
- Swiss VAT support
🛡️30-day money-back guarantee. Try it completely risk-free.
FAQ
Frequently Asked Questions
Do I need a special QR-IBAN from my bank?
No. Magic Heidi works with your regular Swiss IBAN from any bank — UBS, Credit Suisse, PostFinance, Raiffeisen, cantonal banks, you name it. No special account or paperwork required.
What if I'm not registered for VAT?
Magic Heidi supports both VAT-registered and non-VAT freelancers. Just set your status once during setup, and your invoices will display correctly — either with VAT details or without. You can change this anytime if your status changes.
Can I use Magic Heidi for my GmbH or Sàrl?
Magic Heidi is optimized for sole proprietors (Einzelunternehmen) and single-person GmbHs/Sàrls. If you have employees, complex inventory, or need payroll management, you might need more robust software like Bexio. For one-person businesses, Magic Heidi has everything you need.
Is my financial data safe?
Your data is stored exclusively on Swiss servers in Zürich, encrypted with industry-standard security, and subject to Swiss privacy law — one of the strictest in the world. We never sell your data or use it for advertising. Your business information stays yours.
What if I need help or have questions?
Email us at [email protected] or call directly. You'll reach real humans who speak German, French, Italian, and English — and who actually understand Swiss freelancing. Most questions are answered within hours, not days.
Can I switch from Bexio or another tool?
Yes! You can export your client list from most tools and we'll help you import it. Your invoice numbering can continue from where you left off. Most freelancers are fully migrated within 15 minutes.
Your Work Deserves to Get Paid. Without the Hassle.
You're great at what you do. The invoicing should be the easy part. Start free — create your first invoice in 30 seconds.
Swiss Quality
Magic Heidi
Swiss invoicing software built for freelancers who'd rather be doing anything else.
Ready to simplify your invoicing?
Join thousands of Swiss freelancers who've already made the switch.